How to Migrate from Calendly to Cal.com

Calendly's free plan limits you to one event type. Standard is $10/user/month, Teams $16/user/month. Cal.com is the open source alternative — unlimited event types, self-hostable, and free. Here's how to switch.

Step 1: Set Up Cal.com

Option A: Cal.com Cloud (free tier available)

1. Sign up at cal.com
2. Connect your calendar (Google, Outlook, Apple)

Option B: Self-hosted

git clone https://github.com/calcom/cal.com.git
cd cal.com
cp .env.example .env
# Configure DATABASE_URL, NEXTAUTH_SECRET, CALENDSO_ENCRYPTION_KEY
yarn install
yarn db-deploy
yarn dev

Step 2: Recreate Event Types

Map your Calendly event types to Cal.com:

Calendly Setting	Cal.com Setting
Event name	Event title
Duration	Duration
Location	Location (Zoom, Meet, Phone, etc.)
Description	Description
Availability	Availability schedule
Buffer time	Before/after buffer
Min notice	Minimum booking notice
Date range	Booking limits
Questions	Custom booking fields
Confirmation	Requires confirmation
Redirects	Redirect on booking

For each Calendly event type:

1. Go to Event Types → New Event Type
2. Set duration, location, and availability
3. Add custom questions matching your Calendly form
4. Configure notifications

Step 3: Connect Calendar

1. Settings → Calendars → Connect
2. Authorize Google Calendar / Outlook / Apple Calendar
3. Select which calendars to check for conflicts
4. Choose default calendar for new bookings

Step 4: Update Your Booking Links

Replace Calendly URLs:

• Old: calendly.com/yourname/30min
• New: cal.com/yourname/30min (cloud) or schedule.yourdomain.com/yourname/30min (self-hosted)

Update everywhere:

• Email signature
• Website booking buttons
• Social media profiles
• LinkedIn
• Business cards

Step 5: Set Up Integrations

Calendly Integration	Cal.com Equivalent
Zoom	✅ Zoom integration
Google Meet	✅ Google Meet
Microsoft Teams	✅ Teams
Stripe payments	✅ Stripe
Zapier	✅ Zapier + webhooks
Salesforce	✅ via Zapier/API
HubSpot	✅ via Zapier/API
Email reminders	✅ Built-in
SMS reminders	✅ (Twilio)

Step 6: Team Features (if applicable)

Cal.com supports team scheduling:

1. Create a Team → invite members
2. Set up Round Robin event types (auto-distribute bookings)
3. Create Collective events (find time when all members are free)
4. Set individual availability per team member

What You'll Gain

• Unlimited event types (free)
• Self-hosting option — full data control
• API access — automate scheduling
• Custom branding — your domain, your colors
• Routing forms — qualify leads before booking
• Recurring bookings — scheduled series
• Webhooks — real-time booking notifications

Cost Comparison

Users	Calendly Standard	Cal.com Cloud	Cal.com Self-Hosted
1	$10/month	Free	Free
5	$50/month	Free	Free
10	$100/month	Free (or $15/mo for teams)	Free
25	$250/month	$15/month	$10/month (VPS)

Migration Timeline

Day	Task
Day 1	Set up Cal.com, connect calendar
Day 2	Recreate event types, set up integrations
Day 3	Update booking links everywhere
Week 2	Monitor both platforms, verify bookings work
Week 3	Disable Calendly, cancel subscription

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