Asana

Asana is a popular project management platform, but its pricing ($10.99/user/month for Starter, $24.99 for Advanced) makes it expensive for larger teams. Features like timeline views, custom fields, and portfolios are gated behind higher tiers, pushing teams to pay more for functionality they need as they grow.

OpenProject is the most feature-complete open source project management tool — it includes Gantt charts, work packages, agile boards, time tracking, budgets, and document management. It's especially strong for organizations that need traditional project management with waterfall methodology support alongside agile workflows. Taiga follows an agile-first approach with Scrum boards, Kanban, epics, user stories, and sprint planning — ideal for software development teams. Leantime takes a different angle, focusing on startup and small team workflows with strategy alignment, idea boards, and a simplified project interface.

Self-hosting removes per-seat pricing entirely. An organization with 100 project managers on Asana Advanced pays $29,988/year. Self-hosted OpenProject or Taiga costs $20-50/month for server hosting, regardless of how many users access it. For growing teams, this predictable cost model avoids budget surprises.

The migration from Asana involves exporting tasks via CSV or API and importing into your chosen tool. OpenProject provides import utilities, and Taiga has a robust API for automated migration. The core workflow — creating tasks, assigning team members, tracking progress, and setting deadlines — works the same way across all these tools.